Signed, Sealed, Delivered... Now What?

Signed, sealed, delivered. Your contract is finalized and you are ready to roll up your sleeves and begin the work. But what do you do with that contract? Don’t forget to store it! There are a few of the different options available to store your client contracts.
Why Do You Need To Store Your Contracts?
Storing your contracts is important in order to keep them safe and also so you know where they are if you need to review them at a later date. Make sure that the contract that is stored is the final signed version. Different versions of contracts may go back and forth in the negotiation phase, so make sure that the copy that you are storing is the final version. Also, make sure to include all of the schedules and all of the signatures to the contract. If you are ever brought to court over your contract (fingers crossed that never happens!), the lawyers and judge will need to see a final, signed version in order to confirm the contents of the agreement.
3 Different Storage Options
1. Kicking it old school - physical storage.
As the name suggests, you can physically store your signed documents. Now this is the old school method and not necessarily one that I would suggest but it is still one that some business owners choose to use. Physically storing your contracts means printing or photocopying them and keeping them somewhere safe. Of course, the obvious pitfalls of this system is that the documents could be destroyed or lost and also they are only accessible if you have them in your hand. You can’t access them if you are on vacation, or at your in-laws or on location with your client. If you go this route, I suggest purchasing a fireproof safe or a filing cabinet with a lock to prevent damage or loss of your contracts.
2. Hard drive.
It is very simple to save a PDF copy of your signed contracts to your computer hard drive. This method helps to prevent unauthorized access to your contracts, one of the risks associated with cloud storage. When saving contracts on your computer, there is always the risk that your computer could crash and you could lose all of your contracts. For this reason, you should always create a backup of your hard drive. And as mentioned above for physical storage, you would only have access to these contracts if you had your computer with you.
3. Cloud storage.
Cloud storage allows you to access your documents from anywhere and you don’t run the same risks that you would with physical storage or saving them on your hard drive. Of course, cloud storage is not without its own pitfalls. There are often stories of hackers and data loss. In order to prevent this, look for a provider that has a good reputation in the market. I have heard great things about Office 365 and Dropbox and have used both myself. You do not need to spend a fortune on this type of service.
In my opinion, cloud storage with a reputable provider is the way to go. It is relatively inexpensive and available from anywhere. You can also back up your contracts on your computer hard drive in case anything goes awry in the cloud.